What is a student trip?
A student trip is any activity that requires attended supervision to leave campus, whether that be by pedestrian access, or by transport, locally, within the UK or abroad.
For example, if a group of students and academics are travelling together to attend an organised event or staying overnight at a destination, then this is classed as a trip.
If a group of students simply make their own way individually and/or without the supervision of a member of staff, this is not usually classed as a trip. However, students may still be required to provide some important personal information for their safety.
What are students responsible for?
Signing up and confirming attendance
Students will normally be asked to confirm attendance at an upcoming trip anywhere between a few months to a few weeks prior to travel. This allows time for all necessary arrangements to be made.
Students: will usually be invited to complete a Microsoft Form or a University Online Store form to indicate this, and
will be contacted by the Programme Administration and Support Service Team (PASS) to do this.
If a student does not complete this step by the necessary deadline, it may be assumed that they do not intend to join the trip. It will usually not be possible to add a student after this deadline. However, the trip lead may be able to collect this information in-person, on the day.
Some programme teams may request this information at the start of the academic year. If this is the case, you must ensure you update the Programme Administration and Support Service team if any of your details or circumstances change.
In Case of Emergency Information
Students will be required to provide ‘in case of emergency’ information, though this is not mandatory. Whether the activity is local or not, these details may prove essential.
Students will usually be asked for this information a couple of weeks prior to travel by being invited to complete a Microsoft Form or Online store and will be contacted by the Programme Administration and Support Service team (PASS) to do this.
Some programme teams may request this information at the start of the academic year. If this is the case, you must ensure you update the Programme Administration and Support Service team, if any of your details or circumstances change.
Code of Conduct
Students are expected to conduct themselves in a manner expected by the University. They must follow the instructions of supervisors and bring to the attention of the trip leader any matter that may cause harm to people, or damage to equipment.