York St John University provides students with official certification of their academic results and awards through a partnership with Gradintelligence (Gradintel), a secure digital platform.
This article addresses key queries about accessing and managing digital transcripts and certificates, based on information from the York St John University website Access your transcript and certificate and the Gradintelligence site It covers obtaining digital transcripts, sharing documents, and obtaining printed copies.
Registering with Gradintelligence
Upon approval of your results, Gradintelligence will send an activation email to your York St John email address (if you have not been registered already). You will then receive a welcome email which will enable you to complete the activation process and access your digital documents.
Once activated, you can log into your Gradintelligence account to access your documents. This details your academic record, including modules, marks, and award information (if applicable). When you activate your account, you can create your own Gradintelligence username and password. You can continue to use these to log into Gradintelligence after you have left the University.
If you have any questions about accessing your digital documents through Gradintelligence, please raise a case through the student hub online portal.
Your digital certificate and transcript
Digital certificates and supplementary transcripts will be released to students when their award has been approved by the School Assessment Board (SAB).-
Digital versions of transcripts will be available via Gradintelligence shortly after School Assessment Boards. Digital transcripts can be shared with third parties as a verified record of results and award.
They bear the University-s digital authentication, including the signature of the Academic Registrar and an official stamp, ensuring legal validity and tamper-proof status. These credentials comply with international standards and are recognised globally by employers, universities, and verification agencies as authentic records of your achievements.
How do I request a digital copy of my certificate / transcript of results?
Digital certificates and transcripts will be made available via Gradintelligence following the University School Assessment Boards (SAB) and confirmation of your award. All documents bear the signature of the University's Academic Registrar and the Vice Chancellor. These documents are tamperproof and can be shared with anyone you choose, as verification of your achievements.
Your interim profile of marks
From March 2025, current students will receive a digital transcript of the results so far following each School Assessment Board.-
The interim transcript lists the:
- registered modules
- modules taken
- credit value, and
- grades achieved so far
This will be available via Gradintelligence following each School Assessment Board. You will receive notification of this via email once this document is ready to view.
Transcripts for alumni (awarded before 2023)
For students awarded before March 2023, digital transcripts are not hosted on Gradintelligence. Instead, printed copies must be requested, please see "How Can I Get a Printed Copy of This?" below. Current students will soon be able to receive interim transcripts via Gradintelligence after they have received their Progression Statement document from our Results team.
Are these documents certified?
Yes, documents hosted on Gradintelligence are official and certified by York St John University. They bear the University-s digital authentication, including the signature of the Academic Registrar and an official stamp, ensuring legal validity and tamper-proof status. These credentials comply with international standards and are recognised globally by employers, universities, and verification agencies as authentic records of your achievements.
How can I share my documents?
Gradintelligence enables secure sharing of your digital transcript and certificate with third parties, such as employers or educational institutions. Log into your Gradintelligence account, select the document, and choose the sharing option. You may specify recipients via email, set an expiry date, and limit access frequency.
Recipients receive a secure link to view the document online, ensuring controlled and verified distribution directly from the platform. You can also download your documents as PDFs.
How can I get a printed copy of my transcript?
From 2024, York St John University no longer issue paper transcripts as standard. digital versions, via Gradintelligence, are the default.
However, printed copies are available, for a fee, through the York St John online store
For students awarded before March 2023, or if a hard copy is required for specific purposes (for example, visa applications), please order via the store.
For expedited delivery, DHL Courier Service is available at an additional cost. Processing typically takes up to 10 working days. Graduates eligible for ceremonies receive a hard-copy certificate on their graduation day. Those graduating in absentia have it posted to their confirmed home address post-ceremony.