Your official certificate confirms your award. Your transcript lists the modules taken, credit value and grades achieved during your studies
Certificates and transcripts are classed as legal documentation, as such these will only include students full legal names, known as names will not be listed on these documents.
If your name is listed incorrectly on your record or if you change your name during your studies, please refer to the change of name knowledge article.
Your award certificate
Certificates will be supplied for successful students for programmes of study leading to awards of York St John University.
Shortly after your award has been agreed at a School Assessment Board you will receive an email confirming the details of your award, your final marks and all credits accrued during your time at York St John. In the absence of a certificate the student-s official award letter should be sufficient confirmation of award for employers or education providers.
Please refer to the Code of Practice for Assessment and Academic related Matters 2024-25 for further details.
The physical copy of your certificate
Students in receipt of an award eligible for graduation will receive a hard copy of their certificate at their graduation ceremony.
Those whose awards are not eligible for graduation or those who graduate in absentia will have their certificate posted to them shortly after the ceremonies have taken place.
Only one copy of your certificate may be in existence at any one time. You cannot order multiple copies of this.
Former students who have graduated with a York St John University award can request a replacement certificate if theirs has been lost, stolen or damaged.
You can only order a single replacement certificate.
If you require a copy of this to send to an employer or for accreditation you can order further certified copies of your certificate via the Online Store if you wish.
Your digital certificate
Digital certificates and supplementary transcripts will be released to students when their award has been approved by the School Assessment Board (SAB). They can be shared with third parties as a verified record of results and award.
They bear the Universitys digital authentication, including the signature of the Academic Registrar and an official stamp, ensuring legal validity and tamper-proof status. These credentials comply with international standards and are recognised globally by employers, universities, and verification agencies as authentic records of your achievements.
Shortly after your award has been confirmed Gradintelligence will send an activation email to your York St John email address (if you have not been registered already). You will then receive a welcome email which will enable you to complete the activation process and access your digital documents.
For more information regarding digital documents please refer to our Accessing your digital transcript and award certificate via GradIntelligence- knowledge article.
Your transcript
Your transcript lists the modules taken, credit value and grades achieved during your studies. It's an official document containing a full record of your confirmed academic results and can be used for third party verification purposes.
Your digital transcript
Digital versions of transcripts will be available via Gradintelligence shortly after School Assessment Boards. Digital transcripts can be shared with third parties as a verified record of results and award.
They bear the Universitys digital authentication, including the signature of the Academic Registrar and an official stamp, ensuring legal validity and tamper-proof status. These credentials comply with international standards and are recognised globally by employers, universities, and verification agencies as authentic records of your achievements.
Shortly after confirmation of your award, Gradintelligence will send an activation email to your York St John email address (if you have not been registered already). You will then receive a welcome email which will enable you to complete the activation process and access your digital documents.
For more information regarding digital documents please refer to our Accessing your digital transcript and award certificate via GradIntelligence knowledge article
Physical copies of transcript
From January 2024 we no longer issue paper copy transcripts as standard. If you require a hard copy of your transcript, you can purchase this via our online store. A fee is charged for this service.
This will be printed on official parchment paper containing watermarks and other security features.
This can be purchased here.
Your interim profile of marks
From March 2025, current students will receive a digital transcript of the results so far following each School Assessment Board.
The interim transcript lists the registered modules, modules taken, credit value and grades achieved so far. This will be available via Gradintelligence following each School Assessment Board.
Franchise partners
Certificates for franchise partner institutions (franchise provision) and validated partner organisations (validated provision) are produced by the University following the School Assessment Board meetings.
The certificates are mailed to the partner institutions for distribution to students. Franchise partnership students whose awards were confirmed from July 2023 onwards will also be eligible for an account through GradIntelligence.