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Payment of your fees will depend on your level of study and the course you are taking.

The majority of undergraduate students will have a tuition fee loan from the Student Loans Company (SLC), and these will be paid directly to the University by SLC at 3 points in the year.

If you choose to self-fund and pay your fees yourself, you will be able to select the option of paying in full at enrolment or in 2 halves. One payment will be due as part of the enrolment process and the second will be due in January if you start in September, or May if you start in January.

In most circumstances, bank card details will be provided by the student at enrolment. These card details will be retained to allow the University to collect payments automatically from students on the due dates. Advance notification of collection is sent in advance, usually at least a week before the payment collection date.

Some students may have their fees paid by a sponsor, such as a funding body or an employer. In these cases, this information will need to be shared with the Finance team before or at enrolment. In these cases, a written document on letterheaded paper is required. The fees to be paid must be given in GBP. The option of sponsorship can also be chosen as part of the enrolment process. 

 

Postgraduate students are deemed to be self-payers, even if they are taking a postgraduate loan from the Student Loans Company. This is because the loan is paid directly to the student. The University splits the tuition fees into 3 instalments, broadly in line with loan payments. Postgraduate students will have the option to pay in full at enrolment or in 3 instalments.

Payments for September entrants are normally in October, March and June. For January entrants, they are March, June and September.

In most circumstances, bank card details will be provided by the student at enrolment. These card details will be retained to allow the University to collect payments automatically from students on the due dates.- Notification of collection is sent in advance, usually at least a week before the payment collection date.

If you are to pay your own tuition fees directly to the University, these will be applied to your student record and the invoice will be sent to you by email. The invoice will have a due date on which the payment is to be made by. If you have not already set up a payment method, you will be able to make payment as follows.

Invoices raised are for the whole amount to be charged to the student. They will not normally reflect any payments in advance - such as a deposit or advance accommodation payment. Any payments made in advance will be applied against your invoice to show the remaining amount to be paid.

 

There are 3 main ways in which to make your payment to the University:

  •           through your e:Vision log in
  •           the University-s online payment system,
  •           or Flywire.

Students must not make payment directly to the University bank account. This can cause delays, and payments are not always identifiable. Students wanting to pay by bank transfer can use the Flywire portal to do this.

Cash payments of up to £250 can be accepted at the main Finance Office on the York Campus on the first floor of Ripon Wing. Payments should be made in whole amounts, as change is not given. In-person payments are not accepted at the London campus.

 

The fastest and most direct way to make payment to the University is by bank card through e:Vision or the Online Payment system:.

 

How to pay through e:Vision

 

Any invoices raised to your student record, and which need to be paid, will be visible on your e:Vision account.

To find the correct place to make your payment, you need to log into e:Vision. From the homepage, click 'Check Balance and Bank details'. This is on the right-hand side, under 'Quick Links'.

This takes you to the finance information page.

If you click on -statement of current financial position-, this takes you to your financial statement which shows your remaining amount to pay.

Here you will be able to see what the current overdue balance is that you must pay, and any invoices due at a later date. This will be different for all students and is unique to each of you.

If you have a payment overdue, this means it should have been paid before now and must be paid as soon as possible.

To make a payment, you should click -Pay balance-. This will take you to the next screen

When you get to this payment page, the 3 boxes under 'Pay?' will be ticked and the full amount shown at the bottom of the screen. To make a payment of 1 invoice or instalment only, you should untick any invoices you do not wish to pay and then click 'Update amount'.

The total amount you are now going to pay will be shown at the bottom of the screen. Next, click 'Pay' and follow through the payment screens providing the information required to make your payment using your bank card. 

You should aim to always pay the full amount. If you are not able to pay all of it, and wish to make a smaller payment, then you are able to do this in e:Vision.

In the amended amount box, enter the amount you wish to pay. Leaving the 'Pay?' box ticked, click 'Update amount' and this will show as the total amount you are going to pay. Then click 'Pay'. Follow through the payment screens providing the information required to make your payment using your bank card.

 

When you have paid all fees currently invoiced to you in full, the transaction will no longer be visible on your e:Vision statement.

 

How to pay through the Online Payment System

 

If you are not able to pay through e:Vision for any reason, the best alternative to use is the University online payment system here: https://payments.yorksj.ac.uk/open.. . You can also use the website link or through the statements emailed to you each month.

To log onto this payment system, you will need to enter your student ID number and date of birth. Tick that you accept the terms and conditions of the University, then click continue.

When you have successfully logged onto the online payment system, your student number will be displayed on the screen.

You will see the options for the type of payment you are making:

  •      Tuition fees
  •      Accommodation fees
  •      Miscellaneous, and
  •      International Deposit.

Select your option, then type in the amount you are paying.

You should be aiming to always pay the full amount due, but other payment amounts can be made here. The payment method dropdown on the right of the screen should be left showing, 'Pay Now'

Once you are happy you have entered the amount to pay, click continue then follow through the payment steps.

Please be aware that payments are not instantly applied to your record. It can take a few days for your student record to be updated, depending on how and when they are paid. 


Students should be aware there may be other charges still to be invoiced to them.

Statement of fees to pay

 

Statements of fees to pay are sent out each month to all students who have fees to pay to the University, whether they are due for payment now or in the future.

The statement contains:

  •           all your student details
  •           how to make the payment
  •           how much you still have left to pay, and
  •           when those payments are required.

When payment is made, the total balance and overdue amount will reduce. If all your invoices are due to be paid in the future, the total overdue will be zero.

If you have paid your fees in full, you will not receive these statements.

Payments are not visible in e:Vision to students once they have been allocated to an invoice.

 

If you have any concerns about your financial status, you should contact the Student Hub team who will be able to help. If they cannot assist, then they can refer you to the Finance team.

Keywords: Payment, fees, invoices