Use the table below to learn more about claiming for exceptional circumstances extensions for different time periods.
To apply for any of the following extensions, please log into e:Vision and visit the Exceptional Circumstances and Extensions section. This section will guide you through making a claim for exceptional circumstances only. If you need support with completing the online form please contact the Student Hub http://studenthub.yorksj.ac.uk.
For programme extensions, the length of extension will be determined once you have met with your academic team. When submitting your application, please include your preferred length of extension in your statement.
Our Specialist Support team can offer dedicated support and advice for all students. If you require specialist support from the University please contact the Student Hub http://studenthub.yorksj.ac.uk.
Self-certification for 1 week | You choose to self-certify for an extension of up to 7 days. This can apply to more than 1 assignment if the deadlines fall within the same week. You can self-certify once a semester, and this can be used for physical and mental health. It is designed to help you recover from a short-term illness where it is not appropriate to seek medical advice. Should you suffer from a bereavement, you can self-certify for a period of 7 days without having to provide any evidence. This does not impact on the once per semester self-certification for short-term illness. | ||||||||||
Extensions for 3 weeks | If you need more than 7 days, or have already self-certified on 1 occasion in the current semester, you can apply through the exceptional circumstances process. This process requires you to provide evidence along with your application from an independent, third-party expert - for example, a General Practitioner (GP), health professional, or police service. You must detail the impact the circumstances you are experiencing have had on your studies and why you need the further time to be able to complete your assessment. This is important as it is this information that helps the University determine the severity of your circumstances and decide whether to approve your claim. If you do not have evidence when you apply, you will be asked to confirm a date for when you can provide your evidence. If you do not provide it before the deadline, your claim will be declined. With satisfactory evidence you will be granted a 3 week extension. A request for an extension beyond 3 weeks (either singular or cumulatively, including self-certified week) will not be granted, but if there are grounds for approval, the assessment will be deferred to the next assessment period. Extensions through self-certification, or from your Learner Adjustment Plan, will count towards this 3 week maximum. This means that if you have an extension of 3 weeks through your Learner Adjustment Plan, any claim upheld through the Exceptional Circumstances procedure will mean your assessment will be deferred to the next assessment period. | ||||||||||
If you need longer than 3 weeks to complete an assessment | If you need more than 3 weeks to complete your assessment, due to the severity of your circumstances, your assessment will be deferred to the next assessment period. This will be assessed on the evidence you provide with your claim and your explanation of the impact upon your ability to study and complete your assessment. Any claim for a deferral of an assessment must be supported by strong evidence that clearly shows serious exceptional circumstances. If you have an assessment deferred, particularly resits in Semester 2, you may not be able to progress to your next level of study as expected. You will be advised of this in the outcome of your claim. Assessments will be deferred as follows:
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Completing the claim form
In consideration of your claim, we need to understand the impact on your studies of the circumstances on which you are basing your claim. This is as important as the evidence you provide and will be used to either approve or decline your claim.
If you do not give enough information on the impact on you and your ability to complete assessments, you may be asked to supply more information and this will delay your claim. Your claim may also be declined on this basis, or a shorter duration than that requested may be approved.
Timescales
You should claim as soon as you know your ability to submit your assessment to deadline has been affected. You must claim before, or within 24 hours of the deadline. Any claims received once 24 hours from your deadline have passed will be automatically declined.
Please give as much time as possible before the assessment deadline to apply. If you apply on the day of, or a day or two before, your deadline, you may not hear in time to know whether your extension has been approved. You should continue to work on your assessment while you await the outcome of your claim, as we cannot guarantee that it will be approved.
You should receive a response to your claim from the Exceptional Circumstances Panel.