Our approach to supporting you with exceptional circumstances and course extensions (referred to as programme extensions in the University's policy).
The University realises that there may be circumstances that affect your ability to study and complete your assessments.
We have developed an approach to support you, in consultation with your Students Union Presidents.
Our Specialist Support team can offer dedicated support and advice for all students. If you require specialist support from the University please contact the Student Hub http://studenthub.yorksj.ac.uk.
Exceptional circumstances and extensions
To request and apply for an extension to an assessment, you will need to follow the Exceptional Circumstances process. Exceptional circumstances are unforeseen personal, medical or family problems that are outside of your control and affect your performance in assessments.
In order to support you in your studies, the University operates an Exceptional Circumstances Policy and process. This process allows you to request extra time for your assessment, in order to mitigate against any adverse circumstances you may be experiencing.
Some examples of circumstances under which you may claim are listed below. This is not an exhaustive list. Please check Section 17: Exceptional Circumstances Policy 2024-25 for a full list.
- Unforeseen illness, which is sudden and severe in nature
- Bereavement due to the death of a close family member or friend
- Being a victim of crime
- Pregnancy
- Significant caring responsibilities -for example, for a child, family member, or partner with a disability or health condition
- Family crisis impacting upon your work
- Legal proceedings -for example, jury service or attendance as a witness, plaintiff or defendant
- Unforeseen changes to working patterns for part-time students
If you believe you are eligible for a claim, you can do this in e:Vision. Please go to the How to apply for an Exceptional Circumstances or Programme Extension section.
Programme extensions
You can apply for an extension to your period of study if you have completed all teaching for your final year of studies, but have been unable to complete the programme's final assessments in the normal timescale due to exceptional circumstances. Make sure that you give details on your application form as to how the exceptional circumstances have impacted on your ability to study.
You will need to apply for a programme extension if you wish to request an extension of more than 3 weeks to your expected programme end date. Please select Apply for a Deferral under the Exceptional Circumstances and Extensions section in e:Vision.
Your Head of School or their nominated representative will be asked to complete a Programme Extension Action Plan for your remaining assessments. Please see Section 18: Programme Extension Policy 2024-25 for further information.