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What to do when moving out of accommodation

As you approach the end of your tenancy, you need to prepare for leaving your University accommodation.

You are responsible for your accommodation until the end of your agreement and all keys are returned. Please note that returning your keys early does not mean you will receive any reduction in cost.

Our accommodation team have a moving out checklist which you can use to help you.

Cleaning your accommodation

You should return the house or flat to us in an acceptable state. This includes bedrooms, bathrooms and communal areas. Before you move out, we expect you to do the following:

Bedroom

  •       Empty wardrobes and drawers and wipe clean
  •       Wipe clean all surfaces
  •       Vacuum

Bathroom/shower room

  •      Clean shower, sink and toilet, and remove any limescale
  •      Clean floors and tiles
  •      Wipe clean all surfaces

Communal areas (kitchens, living areas, hallways)

  •      Empty all cupboards and wipe clean
  •      Clean ovens, hobs and microwaves
  •      Empty and clean refrigerator and freezer
  •      Wipe clean surfaces
  •      Mop or vacuum floors

Removal of rubbish

Remove all rubbish and unwanted items from your accommodation. If you are living in a University Managed House (UMH), please make sure that rubbish and waste are correctly disposed of, and collected by, York Council based on their collection dates. Any rubbish left inside the property or in your external waste bins will be removed by University staff, and you will be charged for this.

Take any unwanted bedding, such as duvets and pillows, with you and dispose of them at home or in the British Heart Foundation (BHF) donation bin. Bins are located on the Grange and Limes Court sites and on the main campus on Lord Mayors Walk. If you were provided with a University issued bedding pack, please leave this folded in your room.

Please note that bringing extra furniture into your accommodation is a breach of your contract. If furniture must be removed from your flat or house, you will incur a fine.

Post and parcels

Collect all outstanding parcels from your post box or the Porters Lodge before leaving.

We cannot forward on any parcels, so make sure you have arranged to have any mail or online shopping redirected.

If you are expecting a delivery to arrive after you have moved out, you must tell the Porters Lodge before you leave. You must also be able to collect or arrange collection from the Porters Lodge within 48 hours of delivery. Any deliveries held and not collected within the agreed time will be returned to the sender.

Returning keys and fobs

Please return your keys and fobs to the Porters Lodge on campus by the end date of your contract. If Porters Lodge is closed, then keys and fobs should be handed into the Security Office.

Keys and fobs should be in an envelope, clearly marked with your name and student ID number. We strongly advise that you hand in keys and fobs in person. If you are not able to do this, please post them, by recorded delivery, in a padded envelope to the following address:

Accommodation team

York St John University

Lord Mayor's Walk

York

YO31 7EX

If you return your keys or fobs later than your end contract date, you will be charged £25.00 per key or fob. If keys or fobs are missing, you will be charged £20.00 per key or fob.

Inspections and charges

After you have left, rooms and communal areas will be inspected for cleanliness, damages and repairs. All communal areas are a shared responsibility. Any cleaning or damage charges in these areas will be divided between all housemates or flatmates. Even if you are the first to leave, charges will be made based on the condition after the last person has left.

Please refer to the Accommodation teams moving out guide for current information on charges.

Keywords: moving out